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Duties and Responsbilities of the Board of Directors
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President

  • Be a chapter-affiliated member of SHRM in good standing throughout term 
  • Conducts the business of SHRA in accordance with these Bylaws and Constitution, and serves as chairperson of the Board of Directors.
  • Facilitates the development and implementation of short- and long-term strategic planning for SHRA.
  • Presides over the activities of all board members and standing committees to ensure the accomplishment of SHRA’s goals and objectives.
  • Monitors the use, accounting and handling of SHRA’s funds.
  • Chairs all meetings of the Board of Directors and General Meetings and is responsible for the agendas of these meetings.
  • Issues notice of board meetings to each board member, specifying date, time and location of meeting.
  • Distributes to the district director, state director and SHRM headquarters all required SHRA-relevant election results, announcements, newsletters and/or other information.  Maintains historical data on the activities of the SHRA during the current term as President and prepares the SHRM Chapter Activity Plan.
  • Transmits all necessary election information to membership; notifies SHRM headquarters of the results.
  • Creates such committees as necessary to conduct the business and pursue the objectives of SHRA.
  • Promotes and presents SHRA in whatever way and through whatever means possible.
  • Serves as a member of the HR Florida State Council and attends meetings as required. Represents the State Council to the SHRA Board and to general membership.
  • Communicates state, area and/or local goals, policies and programs to SHRA members.
  • Attends all monthly membership and Board of Directors meetings.
  • Represents SHRA in the HR community.

President Elect

  • Be a chapter-affiliate member of SHRM in good standing through term 
  • Serves as President-Elect and shall be placed on the ballot by the Nomination Committee as President for the following year.
  • Assists the President in overseeing all activities of SHRA.
  • Performs all special projects as assigned by the President.
  • Upon request or upon assignment by the President, assists all officers in performing their responsibilities.
  • Makes necessary arrangements and reservations for General Meetings; negotiates and contracts with meeting facilities; plans and selects menus; plans special events as required.
  • Arranges for year-end board appreciation.
  • Contacts via e-mail, the member meeting location manager with a final headcount in the time frame designated according to individual location specifications.
  • Prepares and distributes the SHRA Annual Report.
  • Assists in promoting and representing SHRA as directed by the President.
  • Attends conferences, job fairs and seminars as directed by the President.
  • Functions in the temporary absence of the President in respect to all duties and responsibilities of the President.
  • Shall automatically accede to the Presidency in the event the President is permanently unable to fulfill the elected term of office.
  • Participates in the development and implementation of short-term and long-term strategy planning for SHRA.
  • Completes other assignments as requested by the President or the Board of Directors.
  • Attends all monthly membership and Board of Directors meetings.
  • Represents SHRA in the HR community

Vice President

  • Be a chapter-affiliate member of SHRM in good standing throughout term 
  • Serves as successor to the President-Elect and shall be placed on the ballot by the Nomination Committee as President-Elect for the following year.
  • Upon request or upon assignment by the President, assists all officers in performing their responsibilities.
  • Coordinates the selection and issuance of the annual LeRoss Parker HR Scholarship award.
  • Coordinates the selection and issuance of the SHRA HR Professional of the Year and the Volunteer of the Year awards.
  • Coordinates the issuance of the Volunteer Recognition certificates.
  • Assists in promoting and representing SHRA as directed by the President.
  • Performs all special projects as assigned by the President.
  • Functions in the temporary absence of the President in respect to all duties and responsibilities of the President if the President-Elect is unavailable.
  • Shall automatically accede to the Presidency-Elect in the event the President-Elect is permanently unable to fulfill the elected term of office.
  • Participates in the development and implementation of short-term and long-term strategy planning for SHRA.
  • Completes other assignments as requested by the President or the Board of Directors.
  • Attends all monthly membership and Board of Directors meetings.
  • Represents SHRA in the HR community.

Board Secretary

  • Be a chapter-affiliate member of SHRM in good standing throughout term 
  • In accordance with these Bylaws and Constitution, keeps and maintains the records of all board and general membership meetings.
  • Communicates with local media sources to ensure community awareness of SHRA activities and events and to help maintain a positive image.
  • Prepares and distributes press releases to the local media on SHRA meetings, functions, projects and accomplishments.
  • Transcribes and distributes copies of minutes of board and general meetings (if taken) to each board member.
  • Updates website with approved copies of board meeting minutes.
  • Files and maintains the following in SHRA’s permanent records: original Bylaws and Constitution and dated copies of each amendment to the Bylaws and Constitution; list of current officers, committee members and general membership; copies of all SHRA publications; approved and signed minutes of all Board of Directors meetings and any taken at general membership meetings.
  • Maintains and updates the SHRA library (books, references, presentation materials, policies, etc.) to complete an organizational history.
  • Maintains supply of SHRA stationery and envelopes; places order when necessary and distributes to board members as requested.
  • Chairs a telephone committee, organizing members to call other members to inform them about meetings, speakers, events, etc., if one is needed.
  • Ensures that all official SHRA records are properly packaged, identified and stored.
  • Participates in the development and implementation of short-term and long-term strategy planning for SHRA.
  • Completes other assignments as requested by the President or the Board of Directors.
  • Attends all monthly membership and Board of Directors meetings.
  • Represents SHRA in the HR community.

Treasurer

  • Be a chapter-affiliated member of SHRM in good standing throughout term 
  • Maintains such financial records as necessary to accurately record the financial status of SHRA.
  • Prepares annual operating budget for SHRA.
  • Receives, holds and safeguards in the capacity of trustee and financial agent, all funds for SHRA in accordance with SHRA financial policies and procedures.
  • Disburses funds for normal and usual uses in accordance with SHRA financial policies and procedures, unless directed otherwise by the Board of Directors.
  • Prepares monthly financial statements and presents monthly financial reports to the Board of Directors; makes financial reports available to the general membership as requested.
  • Makes recommendations on SHRA investment policy to the Board of Directors.
  • Establishes and maintains all necessary bank and investment accounts.
  • Arranges for audit of SHRA’s financial records by an independent auditing firm as directed by the Board.
  • Prepares or provides necessary information for completion of all tax returns.
  • Serves as custodian of SHRA’s post office box; receives all mail and distributes to appropriate board members.
  • Participates in the development and implementation of short-term and long-term strategy planning for SHRA.
  • Completes other assignments as requested by the President or the Board of Directors.
  • Attends all monthly membership and Board of Directors meetings.
  • Represents SHRA in the HR community.

Communications Director

  • Be a chapter-affiliate member of SHRM in good standing throughout term. 
  • Prepares newsletter or email blasts; collects news items from board members and other sources.
  • Distributes email blasts or newsletters to membership.
  • Maintains web events calendar, upcoming events and other announcements.
  • Distributes to the membership all SHRA meeting announcements and other information via website or emails, as needed.
  • Transmits all necessary election information to membership.
  • Manages SHRA's audiovisual equipment.
  • Completes other assignments as requested by the President or the Board of Directors.
  • Participates in the development and implementation of short-term and long-term strategy planning for SHRA
  • Attends monthly member and Board of Director Meetings.
  • Represents SHRA in the HR community.

Membership Director

  • Be a chapter-affiliate member of SHRM in good standing throughout term. 
  • Promotes the maintenance and growth of SHRA's general membership, as directed by the Board.
  • Responds to requests for information about membership through telephone calls, personal contacts and correspondence.
  • Presents new applications to the Board for consideration and makes recommendations on membership status.
  • Notifies each applicant in writing of membership status; contacts applicants for whom more information is needed.
  • Announces new members at General Membership meetings.
  • Makes recommendations for member recruitment strategies; implements as directed.
  • Maintains supply of membership materials, if needed.
  • Makes recommendations for update of membership materials as needed.
  • Participates in the development and implementation of short-term and long-term strategy planning for SHRA.
  • Completes other assignments as requested by the President or the Board of Directors.
  • Attends all monthly membership and Board of Directors meetings.
  • Represents SHRA in the HR community.

Programs Director

  • Be a chapter-affiliated member of SHRM in good standing throughout term. 
  • Coordinates scheduling of SHRA monthly (April through March) and special membership meeting presentations on subject matter intended to improve the professional knowledge of members and their guests.
  • Promotes and obtains monthly and special membership meeting financial sponsors in accordance with SHRA financial policy.
  • Informs Communications Director of scheduled programs for media release and general meeting notices; writes articles for newsletter describing programs.
  • Assists program presenters in whatever way possible; reviews final preparations for meetings to assure that presenters have all equipment and materials needed.
  • Makes travel arrangements and accommodation reservations for visiting presenters as necessary in accordance with SHRA financial policy.
  • Presents certificate of recognition and/or SHRA memento to program presenters.
  • Develops effective program evaluation forms and reviews for feedback to be used in planning future events.
  • Participates in the development and implementation of short-term and long-term strategy planning for SHRA.
  • Completes other assignments as requested by the President or the Board of Directors.
  • Attends all monthly membership and Board of Directors meetings.
  • Represents SHRA in the HR community.

Marketing Director

  • Be a chapter-affiliate member of SHRM in good standing throughout term. 
  • Oversees and manages all sponsorship, advertising, marketing and public relations activities for SHRA
  • Promotes and obtains monthly and special membership meeting financial sponsors in accordance with SHRA financial policy.
  • Obtains sponsors for SHRA meetings and other planned events.
  • Manages sponsor advertising.
  • Participates in the development and implementation of short-term and long-term strategy planning for SHRA.
  • Completes other assignments as requested by the President or the Board of Directors.
  • Attends all monthly membership and Board of Directors meetings.
  • Represents SHRA in the HR community.
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